Executive Assistant
Experts in
- Hubspot
- Zoho CRM
- Monday.com
- Go High Level
- Adobe Creative Suite
- Meta Business Suite
- Google Suite
- Canva
- Semrush
- ChatGPT
- SalesNavigator
- Descript
- NotDiamond.ai
Designed for your business needs
Learn how our virtual professionals can help grow your business.
Digital Marketing and SEO Proficiency
Expertise in using digital marketing tools, social media management platforms (e.g., Hootsuite, Buffer), content management systems (e.g., WordPress, HubSpot), and implementing SEO strategies to optimize content visibility.
Graphic Design Skills
Proficiency in creating marketing visuals using design software such as Canva and Adobe Creative Suite to develop engaging graphics and promotional materials.
Video Content Creation
Ability to plan, create, and edit video content using video editing tools (e.g., Adobe Premiere Pro, Final Cut Pro, or other video software) to support marketing campaigns and increase audience engagement.
Training Outline
After being matched with a client, the Marketing Associate undergoes tailored training to align with the client’s specific needs. This phase includes detailed overviews of the core tools and platforms the client’s company uses, along with the expectations for deliverables and the initial responsibilities outlined by the client. VPs are provided with additional training or guidance on tools or software as needed, delivered by the internal marketing team or experienced marketing associates. This personalized approach ensures that the VP is fully prepared to meet client expectations and start contributing effectively from day one.
After being matched with a client, the Marketing Associate undergoes tailored training to align with the client’s specific needs. This phase includes detailed overviews of the core tools and platforms the client’s company uses, along with the expectations for deliverables and the initial responsibilities outlined by the client. VPs are provided with additional training or guidance on tools or software as needed, delivered by the internal marketing team or experienced marketing associates. This personalized approach ensures that the VP is fully prepared to meet client expectations and start contributing effectively from day one.
Once onboarded, the Marketing Associate receives ongoing support from a dedicated trainer to facilitate their transition into the client’s workflow and processes. A robust support system tracks the VP’s performance through task trackers and real-time monitoring, ensuring progress and addressing challenges proactively. The VP documents their tasks, proficiency levels, and the frequency of each activity to create a clear record of their work. Additionally, they develop and maintain process documentation specific to their client’s requirements. Daily check-ins provide a structured opportunity for feedback and ensure the onboarding process is seamless and efficient, allowing the VP to adapt quickly and excel in their role.
Frequently Asked Questions
The best practice that we encourage is to give direct feedback to your VP as that helps build a good relationship, and is the most effective way to address any errors. Apart from that you would have a dedicated account manager who you can give open feedback to. The account manager would then loop in the VP’s direct performance manager ensuring that your feedback is understood and incorporated.
Your VP’s first priority would be to wrap up any pending tasks you’ve assigned and to clear their workload. They are then given training on how to optimize and contribute to a company’s workflow, and so by their own initiative, they would actively look for areas where they can contribute to your agency’s growth and processes. It is also recommended that you assign your VP with a project before going out of the office, so that they are utilized in your absence.
Our VPs excel in communication and coordination, using secure and reliable tools for seamless interactions. They follow structured SOPs to ensure responsiveness and actively seek client feedback through weekly check-ins for consistent and exceptional performance.
We prioritize data security with proactive 24/7 monitoring, secure VPN connections, and robust protection protocols powered by CyberFin, ensuring your information is always safeguarded.
You are involved in every step, from interviewing and selecting your VP to their integration into your team. VPs are committed to aligning with your company’s goals, fostering collaboration, and adding value to your operations.
Absolutely. Our VPs are skilled communicators, holding bachelor’s degrees from top universities. They are trained in both inbound and outbound calls, ready to handle professional phone communications effectively.
Your VP undergoes dedicated training tailored to your requirements, including shadowing, learning your software and practices, and building workflows for approval. An onboarding team ensures a smooth transition and addresses any challenges.
Your VP undergoes dedicated training tailored to your requirements, including shadowing, learning your software and practices, and building workflows for approval. An onboarding team ensures a smooth transition and addresses any challenges.
Beyond core executive assistance, our VPs can handle tasks like social media management, data cleanup, file organization, CRM updates, research, backend operations, email and calendar management, travel planning, report creation, presentation development, basic bookkeeping, customer follow-ups, and database management—optimizing their bandwidth to meet your diverse business needs.
Clear communication is key. Provide feedback, set expectations early, and establish deadlines. Our account managers are available to assist, while VPs take full responsibility for delivering results.
Provide access to necessary software, credentials, and initial training on your company processes. From the outset, our onboarding team ensures the VP is fully equipped with the tools and knowledge required for seamless integration. Dedicated trainers guide them in mastering your workflows, aligning with your expectations, and delivering results efficiently from day one.